Дистанційний урок для 10-Д класу. Business English. 20.02.2021
Topic: Types of Business Meetings
Read the text and answer the questions
6 Types of Business Meetings
in Organization
More
often than not, you attend several meeting in a week. In other words, you
probably sit through different types of business meetings. Workplace meetings
are vital elements of company management. There are meetings where you make
decisions, share information, and there are those where you brainstorm on
something.
Besides
that, these frequent meetings in an organization are used to resolve disputes,
solve problems, build teamwork, improve performance, and much more. Depending
on the business organization, company meetings can be informal or formal and
can range from two to up to several hundred. For companies that have a policy
of collaboration, quite often, they incorporate customers, suppliers, and even
business partners to their meetings.
Largely, each type of organization
meetings has its unique objective. To achieve those goals, you consider the
difference in setting up and holding a specific meeting. This explains why you
have to define the type of the meeting when planning for a meeting. While every
meeting is distinctive, being aware of the 6 most common types of
business meetings in organization will help you better identify
the objectives, structure, and the activities best suitable for your meetings.
1. Project meetings
Many
companies are structured to have different departments each assigned a
particular task, such as developing a new product or carrying out the business
reorganization. Quite often, the management of the organization arranges for
meetings that bring together departmental project managers. This kind of
sitting is called project meeting, and it takes several forms, which include
brainstorming sessions, design meetings, planning and progress session, review
meeting, and so on.
2. Status update meetings
Status update meetings are indeed one of the
most common business
meeting types. Most companies have update meetings
after a stipulated period, for instance, on a weekly or monthly basis. As the
name implies, the main goal of this type of assembly is to provide employees
update on the company’s challenges and progress.
3. Collaborative meetings
As
stated in the introduction section, some companies have a policy of
collaboration, which requires them to hold regular meetings with their business
partners, suppliers, and clients. There are several forms of this session,
which include annual general meeting, extraordinary general meeting, board
meeting, committee meeting, creditors meeting, statutory meeting, and much
more. The objective of these meeting is to discuss matters such as supply chain
improvements, project expansion, new market ventures, and so on.
Collaborative
meetings help strengthen business relationship with external groups and give
the company a better sense of customer focus. Unlike other types of business
meeting where those present are in most cases in the same room, collaborative
meetings always involve external groups often in different locations. It can be
difficult and even costly to ask someone located hundreds of thousands of miles
away from your company’s position to attend a business meeting physically.
Fortunately, these days, collaborative meetings can be held anytime anywhere thanks to virtual communication solutions like ezTalks Cloud Meeting.
4. Emergency meetings
A
meeting of urgency is convinced if the company is experiencing a serious
problem. For instance, if a significant financial loss has occurred, it is
important to inform all the employees so that they understand the changes and
implications that will occur as a result of the emergency. Many other
emergencies that can arise in a business organization that can lead to workers
temporarily stopped or complete closure. By effectively communicating these
challenges in the meeting, managers will be in a better position to reduce the
feeling of uncertainty among employees and avoid the risk of anecdotes
spreading all over.
5. Decision-making meetings
Decision-making
meetings are other common types of meetings in a company where those invited
make the vast majority of business decisions. While small decisions are often
made in all kinds of organizations meetings, the decisions considered more
important get their dedicated meetings. All those involved in the sitting
should be much aware of what they are going to discuss (information) to make
sure the decision they have reached on the meeting is worthwhile. Therefore,
the facilitator of such meeting should define the problem and give participants
enough time to process before the meeting starts.
6. Motivational meetings
Motivational
meetings (sometimes referred to as team building sessions) are specifically
designed to gain commitment from a group or team of workers around a change
effort. Such meetings are held to uplift the energy and the will of the participants
to meet a particular target. They also play a critical role in strengthening
the relationship between the company managers and employees besides promoting
corporate culture. As a facilitator of a motivational meeting, you must appeal
to them both emotionally and logically. In such a meeting, the dialogue is
critical, and people should feel that they have been heard before they are
willing to accept and even implement what the company is up to.
Conclusion
The
list of different types of business meetings and their purpose is just endless,
and the above explained are just but a few. While different business meeting
types have different goals and objectives, certain aspects combine them.
Meetings represent an enormous value to both employees and companies. Of
essence, as a facilitator, you are required to accordingly plan so that you
hold meetings according to the organization’s needs.
2. Company meetings can be formal and informal, can't they?
3. What is project meeting?
4. What is update meeting?
5. What types of meeting do you know?
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